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INDIAN TRAIL IMPROVEMENT DISTRICT

ADMINISTRATION DEPARTMENT

Adopted 8/21/19

 

ENHANCED SURFACE STABILIZATION POLICY

FOR LOCAL SERVICE ROADS

The Board of Supervisors (“Board”) establishes the following Enhanced Surface Stabilization Policy for Local Service Roads:

I.    PURPOSE

To create a procedure for District property owners to request Enhanced Surface Stabilization on ITID Local Service Roads

II.  DEFINITIONS

 

      “Local Service Roads” shall mean ITID unpaved easement roads generally no more than ½-mile in length.

 

      “Enhanced Surface Stabilization” shall mean one of the stabilized road surface Applications identified in the attached Exhibit “A”.

 

III.        PROCEDURES

 

  1. No less than a simple majority of the property owners having primary access on a Local Service Road may petition the Board to have Enhanced Surface Stabilization. The petition shall identify which stabilization Application is desired.

     

  2. Enhanced Surface Stabilization shall be in accordance with designs and specifications approved by the District Engineer.

     

  3. The petitioner is responsible to fund the labor and materials costs for the millings or asphalt (and prime coat). The District will determine the suitability of the subgrade, base, and swales for the Enhanced Stabilization and is responsible for the materials and labor to prepare the roadway for millings or asphalt.

     

  4. Before Work is undertaken, the District shall receive the full (100%) cost of installing Enhanced Surface Stabilization plus a 15% contingency. Attached as Exhibit "B" is a table of how costs are calculated. Any remaining amounts will be refunded to the petitioners, shortages shall be payable by the petitioners to ITID. A petition with a majority of property owners is required prior to funding acceptance.

     

  5. An administrative petition application fee of $500 is required to accompany the petition. Professional fees of $1,000 must accompany the petition. Professional fees are accrued on an hourly basis, once construction is complete any remaining professional fees will be refunded to the petitioners, shortages shall be payable by the petitioners to ITID.

 

III.  ADDITIONAL CONSIDERATIONS

Because of current staffing, workload, policy, and Statute considerations:

  1. No more than five (5) petitions for Enhanced Surface Stabilization may be considered in any one Fiscal Year; and
  2. If approved, Work may not be scheduled to begin until the next Fiscal Year following approval.
  3. The ITID Purchasing Policy requires competitive bidding above the cited amount in the Purchasing Policy but this threshold can be waived by the Board for a specific project as long as the cost is below the limits as set by State Statues. ACSC paving project would require a Board waiver.

The application of 6" of ACSC Millings requires the existing road to be cut except if the approved design grades are 4" to 6" below the design grades. ITID will cut the road and place the appropriate base material below the millings and bring the road up to grade. If the new millings road connects to a paved road, millings will be placed using 30' return radii with the paved road when possible. If the new millings road connects to an unpaved road, the millings will be placed using 30' return radii with the unpaved road when possible but will be offset from the unpaved road by 1' to reduce the end of millings deterioration. Individual driveways will not be modified with this roadway stabilization but a property owner can request and pay for a millings driveway up to the easement line if done as part of the stabilization project prior to completion of work.

 

Approved by the Indian Trail Improvement District Board of Supervisors at the 4/23/01 Regular BOS Meeting; revised at the 10/14/15 Regular BOS Meeting; revised at the 8/23/17 Regular BOS Meeting; revised at the 6/19/19 Regular BOS Meeting; revised at the 8/21/19 Regular BOS Meeting.

 

Exhibit "A"

ENHANCED ROAD SURFACE STABILIZATION TECHNIQUES

 

Stabilization

Application

Estimated Life

(Years)

Paving

20, then mill & overlay or overlay

6" of ACSC Millings

5-10, then re-mill

 

 

 

Exhibit “B”

Enhanced Stabilization Table of Costs

 

Cost to Petitioner*

Type of Enhancement

Asphalt

Millings

Petition fee

$500

$500

Professional

$2,000

$2,000

Surveying

NC

NC

Geotechnical testing

Market Rate

n/a

Road base rock

NC

n/a

Paving contractor

Market Rate

n/a

Millings

n/a

Market Rate

Tack and sand contractor

Market Rate

Market Rate

Sod

NC

NC

ITID direct labor, fully burdened (millings installation)

n/a

Market Rate

ITID overhead (management, inspections, administrative)

Market Rate

Market Rate

ITID equipment usage, FEMA rates (millings installation)

NC

FEMA Rates

Contingency

15%

15%

 

* Any cost not charged to the petitioners will be borne by the Unit of Development in which the project is located, or in the case of overhead and equipment usage, by all Units for which ITID maintains dirt roads.

“NC” means “no charge to petitioner”.

Enhanced Surface Stabilization Policy - Approved 08-21-2019

Sample Paving Petition

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