Driveway Installation, Repair & Removal Policy

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I. Purpose

The purpose of this policy is to set forth necessary guidelines for installation, repair and removal of driveways within the Indian Trail Improvement District (District).


II. Policy

There are currently six situations involving the installation, repair and removal of driveways within the District:

  1. New Driveway Construction
  2. Road Retrofits
  3. Paved Road Improvements
  4. Swale Maintenance
  5. Homeowner Driveway/Culvert Replacement
  6. Driveway Removal
  7. Temporary Driveway Culverts

All driveways within the District must be permitted and installed according to District specifications (Attachment A) and details (Attachments B.1 through B.4). These specifications and details were designed to provide unobstructed flow of drainage water throughout the District. There are different procedures for each scenario, which are delineated below.

A. New Driveway Construction

New driveway construction includes any work that results in the installation of driveways and/or culverts. The permittee is responsible for the excavation of the swale, clearing the easement of trees and brush, installing the culvert(s), and installing Bahia sod to the entire drainage easement if swale elevations warrant excavation. This section includes new additional driveways, however refer to sections "B" and "C" if applicable. The following procedures should be followed when constructing a new culvert or driveway:

  1. The permittee will file a permit application, including a sketch of the driveway location and submit the appropriate fee at the District Administration Office. The sketch shall show the proposed location of the centerline of the driveway(s,) dimensioned to the nearest 0.1 foot from an adjacent property line. The sketch shall also show the proposed width of the driveway and driveway type. The current fee schedule is available at the District Administration Office. The permittee will receive specifications and a drawing of the swale and driveway culvert installation details (Attachments A, B.1 through B.4).
  2. The permittee is responsible for calling for the location of underground utilities at 1-800-432-4770.
  3. Within ten working days of the permit being issued, District staff will place survey stakes in the swale.
  4. The survey stakes will be placed and marked with culvert pipe invert and swale centerline finished grade elevations. The swale centerline will be marked with elevations no more than 100 feet apart. ITID staff may also place additional swale stakes (e.g., top of swale, edge of shoulder, etc.) at additional locations within the swale as local conditions may require.
  5. At this point the swale should be excavated by the permittee, if warranted.
  6. If a driveway is to be paved with concrete or asphalt, the permittee is required to call the District Administration Office for a Form Board or an Asphalt Base Inspection prior to installing concrete or asphalt over the culvert.
  7. Upon completion of all swale and driveway site work, the permittee should call the District Administration Office to arrange for a Final Inspection.
  8. The District will complete the Inspection within 3-5 working days.
  9. If approved, the District will stamp the permit on the permit board with the "approved" stamp.
  10. lf failed, the District will post notice of the failure on the permit board. The first inspection fee is included in the permit fee. If any additional re-inspections are required, the permittee must pay the additional re-inspection fee prior to the inspection.

B. Road Retrofits

Road Retrofit projects include re-grading of swales and re-grading of shellrock roads. When performing road retrofit projects, the District may, if determined necessary, remove all existing culverts and driveways, whether permitted or not. The District may also determine it necessary to bring all existing permitted driveway culverts up to current District standards, specifications and details. This may include complete removal and replacement of culverts. Existing permitted driveways may, if determined necessary, be removed to facilitate replacement of culverts or to match new roadway grades. All permitted driveways that require replacement, including existing paved driveways, will be replaced with 6 inches of compacted shellrock in accordance with the District's specifications and details (Attachments A, B.1 and B.3). Existing non-permitted driveways and culverts, are addressed in Section "III. Unpermitted Driveways" below. The District will make all attempts to determine if existing driveways are unpermitted with enough time prior to the road retrofit work so that homeowners can be provided adequate notice. Any additional, non-existing and/or non-permitted culverts and/or driveways desired by the owner will need to be installed at a later date and follow the new driveway section herein or as adopted by the Board unless the owner requests a permit in writing from the District to add a new driveway at the owner specified location and the owner receives a new driveway permit. The District will install the new driveway as per the new permit, providing that the materials (culvert and shellrock) are paid for by the homeowner. The District will re-grade swales as required and replace any sod damaged during the project with Bahia. Other types of sod, such as St. Augustine will not be replaced in kind. Irrigation systems installed within the District's easement will be cut, capped, removed and will not be replaced. The District shall provide 30 days' notice to the homeowners located on roadways to be retrofitted prior to commencement of work.

C. Paved Road Improvements

When constructing paved road improvement projects (per an approved Water Control Plan or the enhanced stabilization policy), the District may, if determined necessary, remove all existing culverts and driveways, whether permitted or not. The district will construct new driveways for paved roads per the approved design plans, sections and details. In addition, the District will replace any existing permitted driveways with an asphalt driveway per the approved Plans. If the existing permitted driveways are made of shellrock, limerock, dirt, asphalt, concrete, or other material, the owner may replace the driveway with in-kind material at the owner’s expense upon request and approval from ITID, as long as surface meets permit requirements. Existing non-permitted driveways and culverts are addressed in Section "III Unpermitted Driveways" below. The District will make all attempts to determine if existing driveways are unpermitted with enough time prior to the road paving work so that homeowners can be provided adequate notice per Section "III Unpermitted Driveways". Any additional, nonexisting and/or non-permitted culverts and/or driveways desired by the owner will need to be installed at a later date and follow the new driveway section unless the homeowner requests in writing a permit from the District to add a new driveway at the owner specified location and receives a new driveway permit. The District will install the new driveway if it meets the site location details attached hereto, providing that the materials (asphalt, culverts and shellrock) are paid for by the homeowner. The District will re-grade swales as required and replace any sod damaged during the project with Bahia. Other types of sod, such as St. Augustine will not be replaced in kind. Irrigation systems installed within the District's easement will be cut, capped, removed and will not be replaced. The District shall provide 30 days' notice to the homeowners located on roadways to be improved prior to commencement of work.

 

D. Swale Maintenance

In order to ensure proper drainage throughout the District, District staff performs regular maintenance work on swales. Swale maintenance work does not involve major changes to the grades in the swale. In doing so, District staff may also check for damage to culverts, confirm that the driveway was installed with a proper permit, and ensure that the driveway has been completed and inspected per permit requirements. District staff shall determine if culvert replacement is warranted. Culvert replacement shall be warranted if existing culvert conditions have deteriorated to the point where drainage in the swale is impeded as a result of reduction of the culvert's original capacity. If culvert replacement is required, then upon 30 days' written notice, the homeowner shall follow the procedures for New Driveway Construction to replace the culvert to meet current District standards, specifications and details.

If a permitted, existing culvert or driveway is significantly damaged by the District during a District maintenance project; these culverts and driveways will be brought up to adopted District standards and specifications by the District. Minor damage will be repaired in kind. In addition, the District will replace any sod damaged during the project with Bahia. Other types of sod, such as St. Augustine will not be replaced in kind. Irrigation systems installed within the ITID easement will be cut, capped, removed and will not be replaced.

E. Homeowner Driveway/Culvert Replacements

  1. A New Driveway Permit is required for all culvert replacements and/or swale sod replacement. The current fee schedule is available at the District Administration Office.
  2. Driveway replacements do not require a District permit. Driveway replacements are of like kind, in the same location, and meeting the minimum cover requirements specified in the attached details. For example, asphalt can be replaced with asphalt without a permit being required. A change in the type of driveway (e.g. shellrock to asphalt) requires a permit for a New Driveway Permit, see above.
  3. Swale re-grading is not required when the work is limited to driveway replacement without culvert replacement.
  4. Any roadway or swale damage from driveway repair shall be fixed and left in equal or better condition than before the work commenced.
  5. Culvert replacements shall require a New Driveway Permit including full swale re-grading, see above.
  6. Sod replacement in a swale requires a New Driveway Permit.
  7. Minor driveway repairs such as fixing pot holes do not require a District permit.

F. Driveway Removal

  1. An existing driveway may be removed at the owner's request. A permit is required. The current fee schedule is available at the District office.
  2. The swale will be restored to match the existing conditions and elevations on either side of the work including sod.
  3. Re-grading of the entire swale will not be required for voluntary driveway removal.

G. Temporary Driveway Culverts

Any site activities such as land clearing or home construction that require the construction of a temporary access driveway to a site shall include the installation of a temporary culvert. Temporary culverts shall be a minimum of 8 inches in diameter. Any culverts or temporary access driveways that do not meet this criteria, or otherwise create a significant drainage issue shall be removed by the District.


III. Unpermitted Driveways

If it is discovered that a culvert or driveway, which otherwise is not to be removed by the District as described above, has been installed without the proper permit, or has not been completed to District standards, the following steps will be taken:

  1. The homeowner will be given a Violation Notice allowing 30 days to comply with current District standards, along with a copy of this policy.
  2. The homeowner will either remove the driveway or apply for a new driveway permit and follow the permit requirements, see above.
  3. The District will inspect the property after 30 days to ensure that the driveway was removed unless a new driveway permit application has been received.
  4. If the driveway is still in place after 30 days and a new permit application has not been received, the homeowner will be given a second notice informing them that their driveway must be removed within the next 10 days.
  5. If the driveway is still in place and a new permit application has not been received, the driveway will be removed by the District.

IV. Existing Permitted Driveways

All existing permitted driveways do not require modifications unless addressed above. These driveways are "grandfathered in".


V. Miscellaneous

  1. Nothing other than a mailbox is allowed in a District easement without a permit.
  2. No ornamental structures above grade are allowed in a District easement. Specialized pavements such as paver blocks and stamped concrete are subject to removal per the above policy and will not be replaced by the District under any circumstances by the District.
  3. The District is not responsible for damages to a homeowner's facilities within a District easement unless addressed above.

Approved 5/15/2019


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